Administrative Coordinator I/II

*Responding to our Indeed Advertisement does not constitute as a complete application. Applications may be filed online at: https://www.trinitycounty.org/employment*

Administrative Coordinator I $2,633.24 - $3,200.74 / Monthly

Administrative Coordinator II $2,908.75 - $3,535.63 / Monthly

This is a full-time, benefited position.

Applications will be accepted until the position is filled.

Administrative Coordinator I

Definition:

Under direction, to serve as primary coordinator and provide a variety of administrative support for an assigned County Department Head and Department or major work unit. To perform administrative, staff, and office management duties. To perform difficult, complex, and specialized office support, information gathering, information preparation, and public relations assignments; and to do related work as required.

Desirable Qualifications:

Knowledge of:

County and Department policies, rules, and regulations. Laws, rules, and regulations affecting the assigned Department’s operations and programs. Establishment and maintenance of files and information retrieval systems. Modern office management methods and procedures. Budget development and control. Public and community relations. Purchasing methods and procedures. Account ant statistical record keeping. Proper English usage, spelling, grammar, and punctuation. Personal computers and software applications related to administrative support work. Principles of lead direction and work coordination.

Ability to:

Perform a wide variety of complex and specialized administrative support work for an assigned Department and Department Head. Interpret, explain, and apply a variety of County and Department policies, rules, and regulations. Provide lead direction and work coordination for other support staff, as assigned. Work with considerable independence and initiative while exercising good judgment in recognizing scope of authority. Gather, organize, analyze, and present a variety of data and information. Provide support for maintenance and control of a Department budget. Prepare clear, concise, and accurate records and reports. Prepare public relations and informational material. Take and transcribe notes of dictation and meetings. Use a personal computer and software for word processing and administrative support work. Deal tactfully and courteously with the public, representatives of other agencies, and other County staff when explaining the functions and policies of the Department where assigned. Establish and maintain cooperative working relationships.

Training and Experience:

Any combination of training and experience, which would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

Three (3) years of responsible work experience performing a variety of administrative and office support work, including substantial experience in a public contact position.

Special Requirements:
None.

Typical Physical Requirements:

Sit for extended periods. Frequently stand and walk. Normal manual dexterity and eye-hand coordination. Lift and move objects weighing up to 25 lbs. Corrected hearing and vision to normal range. Verbal communication. Use of office equipment, including computer, telephone, calculator, copiers, and FAX.

EXAMPLES OF DUTIES AVAILABLE UPON REQUEST

Administrative Coordinator II

Definition:

Under direction, to serve as primary coordinator, providing a variety of administrative support for an assigned County Department Head and Department. To perform administrative, staff, and office management duties. To perform difficult, complex, and specialized office support, information gathering, information preparation, and public relations assignments; and to do related work as required.

Desirable Qualifications:

Knowledge of:

County and Department policies, rules, and regulations. Laws, rules, and regulations affecting the assigned Department’s operations and programs. Establishment and maintenance of files and information retrieval systems. Modern office management methods and procedures. Budget development and control. Public and community relations. Purchasing methods and procedures. Account and statistical record keeping. Proper English usage, spelling, grammar, and punctuation. Personal computers and software applications related to administrative support work. Principles of lead direction, work coordination, and supervision.

Ability to:

Perform a wide variety of complex and specialized administrative support work for an assigned Department and Department Head. Interpret, explain, and apply a variety of County and Department policies, rules, and regulations. Provide lead direction, work coordination, or supervision for other support staff, as assigned. Work with considerable independence and initiative while exercising good judgment in recognizing scope of authority. Gather, organize, analyze, and present a variety of data and information. Provide support for maintenance and control of a Department budget. Prepare clear, concise, and accurate records and reports. Prepare public relations and informational material. Take and transcribe notes of dictation and meetings. Use a personal computer and software for word processing and administrative support work. Deal tactfully and courteously with the public, representatives of other agencies, and other County staff when explaining the functions and policies of the Department where assigned. Establish and maintain cooperative working relationships.

Training and Experience:

Any combination of training and experience, which would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

Four years of responsible work experience performing a variety of administrative and office support work, including substantial experience in a public contact position.

Special Requirements:

None.

Typical Physical Requirements:

Sit for extended periods. Frequently stand and walk. Normal manual dexterity and eye-hand coordination. Lift and move objects weighing up to 25 lbs. Corrected hearing and vision to normal range. Verbal communication. Use of office equipment, including computer, telephone, calculator, copiers, and FAX.

EXAMPLES OF DUTIES AVAILABLE UPON REQUEST.

Conditions of Employment:

Candidates who are offered a position with the County will be required to be fingerprinted at the time of hire. A background investigation and psychological exam may be performed. Positions that are considered safety sensitive will be required to pass a pre-employment physical at the County’s expense prior to appointment. Verification of false statements or omissions on the application form may be cause for termination of employment. Selected applicants will be required to submit documents verifying the applicant’s identity and authorization to work in accordance with the Immigration Reform and Control Act of 1986.

Before entering upon the duties of employment, all public employees take and subscribe to the oath or affirmation set forth in the California Constitution that declares them to be disaster service workers in time of need. For more information, please visit the following websites:

California Emergency Services Act

http://www.leginfo.ca.gov/cgi-bin/displaycode?section=gov&group=08001-09000&file=8550-8551

California Government Code 3100-3109

http://www.leginfo.ca.gov/cgi-bin/displaycode?section=gov&group=03001-04000&file=3100-3109

The California Constitution Oath or Affirmation

http://www.leginfo.ca.gov/.const/.article_20

Governors Office of Emergency

Serviceshttp://www.oes.ca.gov/Operational/OESHome.nsf/PDFLaws&RegsCalCodePDFs/$file/Ch2.3_%2DSW.pdf

VETERANS’ PREFERENCE CREDITS:

Veterans participating in open examinations who have received an honorable discharge and/or are disabled may be allowed an additional 5 points for non-disabled veterans and 10 points for disabled veterans to their earned score (provided the exam is otherwise successfully completed). To obtain this credit, veterans must complete and submit the Veterans’ Application Supplement and provide a DD214, which indicates honorable discharge, and if applicable, proof of disability, with each application before the final filing date.

AGENCY SHOP:

All new employees in the General Unit and Skilled Trades Unit shall be required to join the employee association as a condition of employment.

TRAVEL EXPENSES:

A successful applicant who is selected for an oral interview must provide his/her own transportation and expenses to the interview.

EMPLOYEE BENEFITS:

Vacation:

0 – 5 years of service = 10 days vacation

6 – 9 years of service = 15 days vacation

10 – 14 years of service = 17 days vacation

15 years of service = 20 days vacation

Sick Leave: 12 days per year

Holidays: 12 days per year, plus personal holiday

Professional Leave: 6 days per year (Management employees only)

Health Insurance: Medical, dental, vision and life insurance coverages available to employee and dependents or cash in lieu of these benefits

Deferred Compensation Plan: Opportunity is provided to contribute to a deferred compensation plan. The County offers four plans to choose from.

Aflac: Various insurance plans are offered, plus the opportunity to contribute to a Flexible Spending Account

Retirement: California Public Employees’ Retirement System (CalPERS). Employees pay the full PERS employee contribution.

All Benefits are subject to the Memorandum of Understanding currently in effect.

TRINITY COUNTY:

Trinity County, located in northern California, is a land of mountains, forests, streams and small valleys with a population of approximately 13,786. The County seat is Weaverville, 45 miles west of Redding on Highway 299. This is a historic area, dating from the travels of Jedediah Smith. The County was once a major gold mining area. Now the basic economy centers on lumbering, recreation, small businesses and governmental services. The people here are hard-working and friendly. We are surrounded by the beauty of our mountains, which offer excellent recreational opportunities for fishing, hunting, hiking, camping, riding, boating and water sports. The County is blessed with clean air, clean water, no parking meters, traffic signals, incorporated cities or traffic jams. Although life here for the local people is easy going and unhurried, we in County government are faced with the same responsibilities and challenges found in all rural counties throughout the State.

APPLICATIONS:

Blank application forms may be obtained by contacting Trinity County Human Resources at (530) 623-1325 or by downloading one from the County’s website at www.trinitycounty.org/employment. Completed applications must be submitted to Trinity County Human Resources in one of the following ways:

  • Mail the application form to Trinity County Human Resources, P. O. Box 1347, Weaverville, CA 96093
  • Fax the application to (530) 623-4222
  • Submit the application in person to the Human Resources office located in the Trinity County Court House, 11 Court Street, Room 225, in Weaverville
  • Email the application to our office at personnel @ trinitycounty. org.

ALL APPLICATIONS MUST BE RECEIVED BY THE FINAL FILING DATE ESTABLISHED FOR THE POSITION. RESUMES MAY ACCOMPANY A COMPLETED COUNTY APPLICATION FORM. HOWEVER A RESUME MAY NOT BE SUBMITTED IN LIEU OF THE REQUIRED FORM.

The above information is general in nature and does not constitute an expressed or implied contract. Current copies of the Memoranda of Understanding for the various bargaining units are available on the Human Resources page at www.trinitycounty.org

Job Type: Full-time

Salary: $2,633.24 to $3,200.74 /month

Experience:

  • Administrative: 3 years (Required)

Location:

  • Weaverville, CA 96093 (Required)

Benefits:

  • Health insurance
  • Dental insurance
  • Vision insurance
  • Retirement plan
  • Paid time off
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