Program Assistant

$16.37 - $21.29 an hour
Temporary

The George Washington University’s Elliott School of International Affairs is one of the world’s leading schools of international affairs as well as one of the largest schools of international affairs in the United States. Located in the heart of Washington, D.C., its mission is to educate the next generation of international leaders, conduct research that advances understanding of important global issues, and engage the policy community in the United States and around the world. In the January/February 2012 issue of Foreign Policy, the Elliott School of International Affairs’ undergraduate and master’s programs were ranked among the top ten international affairs programs in the United States by the Teaching, Research and International Policy (TRIP) survey.

The Elliott School’s Center for International Science and Technology Policy (CISTP) has recently won an award from the National Nuclear Security Administration to develop curricula in nuclear security policy. CISTP is searching for a Program Assistant that will work closely with the Center Director, and other faculty associated with the Nuclear Science and Security Consortium.

The purpose of this position is to provide basic administrative support to and on behalf of an academic program or initiative. This role will serve as a first point of contact, will answer routine program questions, and will assist the program staff with basic administrative support. Support could include answering basic inquiries, enrollment assistance, updating websites and list-servs, supporting event preparation and execution, scheduling rooms, ordering equipment, data entry, preparing basic reports, and similar duties. Often these entry level roles are tasked with outreach to other GW stakeholders in order to assist in maintaining standard operational efficiencies. Typical duties are limited to administrative tasks that are routine, and under the direct supervision of more senior personnel within the department, or program.

Specific Responsibilities include:

Academic Program Management
  • Coordinates curriculum and planning for the Nuclear Policy Certificate courses and the Summer Boot Camp
  • Coordinates on-boarding of visitors and fellows to the Center
  • Purchases supplies and initiates maintenance requests and leads departmental operations
  • Handles post-award grant monies; drafting letters of invitation and pamphlets
Event Planning and Management
  • Coordinates seminars, workshops, and other activities including event planning and management for the Nuclear Policy Talks, and planning and managing the Summer Nuclear Security Policy Boot Camp
  • Supports and maintains the GWU Nuclear Boot Camp website
  • Acts as the public affairs point person for the Institute for International Science and Technology Policy (IISTP) faculty and staff
  • Seen as the “face” of the institute; interacting with faculty, staff, students, other institutes and the Dean’s office on a regular basis

|Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position

Minimum Qualifications:

Qualified candidates will hold a high school diploma/GED plus 1.5 years of relevant professional experience, or, a Bachelor’s degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications:
  • Project or program experience
  • Strong organizational and interpersonal skills, exhibiting attention to detail, follow through, track action items, and an ability to anticipate and resolve administrative problems rapidly
  • Ability to analyze, summarize, and concisely communicate substantive information in documents, articles, and correspondence
  • Experience in university business administration, or other closely related activities
  • Experience in website design and maintenance
Typical Hiring Range $16.37 - $21.29 How is pay for new employees determined at GW?
II. JOB DETAILS
Campus Location:
Foggy Bottom, Washington, D.C.

College/School/Department:
Elliott School of International Affairs (ESIA)

Family
Academic Affairs

Sub-Family
Program Administration

Stream
Service and Support

Level
Level 2

Full-Time/Part-Time:
Full-Time

Hours Per Week:
40

Work Schedule:
Monday through Friday 8:30 am - 5:30 pm, plus some evenings and weekends

Position Designation:
Non-Essential: Employees who are not required to work unless directed to do so by their supervisor.

Telework:
No

Required Background Check:
Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search

Special Instructions to Applicants:

Employer will not sponsor for employment Visa status


Internal Applicants Only?
No

Posting Number:
S008139

Job Open Date:
05/15/2019

Job Close Date:

If temporary, grant funded or limited term appointment, position funded until:

Background Screening
Successful Completion of a Background Screening will be required as a condition of hire.

EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

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